Three quick questions
Are you a resident Filipino with a passion for serving Christ through high quality book-keeping and other acts of administrative service?
Are you looking for a new challenge?
And do you have a heart for detainees?
Yes, yes and yes?
Then why not have a think about serving with us, a growing non-government organisation (NGO) with a heart for detainees? Our SEC-registered Philippines arm, Integridad: Heart for Detainees needs a replacement finance officer for our exciting residential and clinical base in the centre of the City of Olongapo.
Job description
YOUR Hours
This role is three-fifths of full-time - that is, three days per week.
YOUR Duties
Access: welcoming office visitors
Assistant: providing office support for our Operations Manager and Medical Director
Bills: paying bills
Bookings: taking bookings for our residential and training facilities
Book-keeping: maintaining accurate financial records, both on paper (as legally necessary for Integridad: Heart for Detainees as a SEC-registered organization) and digitally on Xero (for Integridad as well as our paperless UK-registered sister-organization, Integritas Healthcare CIC)
Budget: assisting our Treasurers in setting and complying with our annual budgets
Cash management: maintaining our office cash tins
Deputizing: when necessary, deputizing for our Operations Manager in the leadership of our non-clinical team
E-correspondence: answering our email and social media correspondence
Fundraising: assisting our Treasurers with fundraising initiatives
General administration: duties including filing, laminating and scanning
Human resources: managing our personnel files
Invoicing: invoicing clients
Inventorising: maintaining our inventories including our medicines management system
Other: timely completion of other suitable tasks, allocated at daily meeting
Phone: answering our office phone
Security: setting alarm system every evening
Supplies: buying office and medical supplies
Team meeting: attending daily team meeting and weekly team devotion
Trustee: for an appropriate candidate, representing our administrative staff as an ordinary member of our Board of Trustees
YOUR EXPECTATIONS
Salary: depending upon experience, up to P15,000 per month full-time equivalent (FTE) - that is, P9.000 per month
Annual leave: ten days per year FTE - that is, six days per year; we also observe all public holidays and award the statutory amount of pay for working on them, which is required on days when residents are present
Appraisal: supportive appraisal process
Benefits: Pag-IBIG, PhilHealth and SSS
Care: kind and considerate employer
Food: lunch is provided once a week, as part of the weekly devotional meeting
Occupational health: free annual check-up, as-required medical advice, and use of on-site gym
Probationary period: six months, though full salary paid throughout this period
Sick leave: five days per year FTE - that is, three days per year
Study facility: free use of our well stocked reference library
Uniform: free uniform
Wi-fi: free use of our high quality wi-fi
Person specification
Experience, knowledge, Qualifications & Skills
Essential
Ability to acquire the necessary skills to use an online inventory
Excellent standard of spoken & written English in addition to fluent Tagalog
Excellent all-round office administrator
Fluency in Xero accounting software
Desirable
Driver
Experience of using an online inventory
Experience of working within a healthcare facility
Languages: working knowledge of an additional language
Health & SAfety
Essential
Ability to climb stairs*
No allergy to cats and dogs*
Vaccination (or willingness to be vaccinated) against COVID-19 and Hepatitis B Virus (HBV)
Desirable
Vaccination (or willingness to be vaccinated) against tuberculosis
Personal Attributes
Essential
Active Christian with personal faith in Jesus, with reference from Pastor*
Caring, empathetic nature
Confidential nature
Diligent, attention-to-detail nature
Excellent personal hygiene
Flexible nature
Good team player, with reference from last employer
Heart for detainees, ex-detainees and their dependents
Honest with clean National Police Check
Neat dresser
Personality compatible with those of our Operations Manager and Medical Director
Punctual
Respectful of authority
Tidy habits
Desirable
Experience of administrative leadership
Availability
Essential
Available for at least three years
Desirable
Available to start by mid-May 2023
Indefinite availability
Notes
OCCUPATIONAL REQUIREMENTS
This job is based in the Philippines and so will be subject to Philippine employment law. That said, for the avoidance of doubt regarding the UK Equalities Act 2010, person specifications marked with an asterisk are considered to be occupational requirements.
dates
Closing date: end of 19th April 2023
Short-listing date: 21st April 2023
In-person selection date: week commencing 24th April 2023
Start date: before mid-May 2023
process
Informal visit: message us on Facebook to make an appointment.
Formal application: complete the online application form.
Short-listing: only short-listed candidates will be contacted, and references will be taken up before interview.
Selection process: each short-listed candidate will be invited for a long day to participate in team events, have a formal hybrid interview, and do practical exercises; travel expenses will be paid.